PRIVACY DATA NOTICE
Give a Child a Hope UK – Registered charity number: 1153184
Your personal data – what is it?
Personal data relates to a living individual who can be identified from that data. Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of personal data is governed by the General Data Protection Regulation, 2018 (the “GDPR”).
Who are we?
Give a Child a Hope is a UK Charity (contact details below) and for the purposes of the GDPR is considered to be the data controller. This means it decides how your personal data is processed and for what purposes.
How do we process personal data?
Give a Child a Hope complies with its obligations under the GDPR by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data.
We use personal data given to us for the following purposes:-
• To maintain contact with our supporters so that we can keep them informed about the work of Give a Child a Hope, any planned events, and share news of the Revival Centre in Matugga, Uganda;
• To maintain our own accounts and records (including the processing of gift aid applications). Donors who choose to gift aid consent to share their details with The Partnership Trust who manage and process the Gift Aid Scheme on our behalf;
• To inform our colleagues at the Revival Centre of a link (name only) which has been established between a supporter and a child on the Champions Support Programme at the Revival Centre, Matugga;
• To fundraise and promote the interests of the charity;
• To manage our employees and volunteers
What is the legal basis for processing your personal data?
• Explicit consent of the data subject so that we can keep you informed about news, events, activities and process gift aid donations.
• Processing is necessary for carrying out obligations under charity commission, employment, taxation, social security or social protection law;
• Processing is carried out only by Give a Child a Hope and The Partnership Trust
o The processing relates only to supporters (or those who have regular contact with the charity in connection with those purposes); and
o there is no disclosure to a third party without consent.
Sharing your personal data
Your personal data will be treated as strictly confidential and is not shared with third parties without your consent.
How long do we keep your personal data?
We keep data in accordance with the charity commission’s guidance.
Specifically, we retain supporter details, gift aid declarations and associated paperwork for up to 6 years after the calendar year to which they relate.
Your rights and your personal data
Unless subject to an exemption under GDPR, you have the following rights with respect to your personal data: –
• The right to request a copy of your personal data which Give a Child a Hope holds on you;
• The right to request that Give a Child a Hope corrects any personal data if it is found to be inaccurate or out of date;
• The right to request your personal data is erased where it is no longer necessary for Give a Child a Hope to retain such data;
• The right to withdraw your consent to the processing at any time;
• The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing;
• The right to lodge a complaint with the Information Commissioners Office.
If we should ever wish to use your personal data for a new purpose, not covered by this Data Protection Notice, we would need to provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your consent prior to the new processing.
To exercise all relevant rights, queries or complaints please in the first instance contact the GACAH Administrator, c/o St John’s Church Office, Bolling Road, Ben Rhydding, Ilkley, West Yorkshire, LS29 8PN or by email: firstname.lastname@example.org
You can contact the Information Commissioners Office on 0303 123 1113 or via email https://ico.org.uk/global/contact-us/email/ or at the Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF